![]() Write this out in full (e.g., 1st March 2021), rather than in shorthand, so it cannot be misinterpreted. Leave a blank line, then write the date of correspondence. You can include your email and phone number after your address if you wish to be contacted through these methods. It is a form of courtesy and shows that you value your recipient's time. Include your address to help the recipient reply without searching for the address. If they are expecting a letter from you, they may recognise your name and address and be able to read the letter with familiarity. Start with your name and addressįirstly, write your name, business details and address in the top left-hand corner of the letter.ĭoing this helps the recipient see who you are and where you are from. Here is a step-by-step guide to addressing a letter. What is a Letter Salutation? (Definition and Examples)Īddressing a letter correctly shows that you are professional. How To Start a Letter: Professional Tips and Examples Your recipient's full name, business name and complete address. Most people shorten Doctor (Dr) and Professor (Prof) when addressing letters. The full name and title of your recipient (for example, Mrs, Ms, Mr, Dr, or Prof). If you are writing on behalf of your business, check that you have the right mailing address, as this might be different from your office's physical address. Your full address, or your company's full address, including road number and name, city, state and postcode. If you are sending a personal letter, you don't need to include any workplace information. The business name, if you are writing on its behalf. If you have a preferred title, make sure you specify this. You can either state your first name and surname (Mary Jones), your title and surname (Ms Jones), or your title and full name (Ms Mary Jones). This will save any confusion and time later on. What information do you need to address a letter?īefore you sit down to write your letter, make sure you have all the information you will need. This article will show you how to address a letter in Australia, including the correct style, which titles to use and some letter-addressing etiquette tips. Either way, it's crucial to make sure that every letter you send is polite and suitable for its intended purpose. There are many reasons for sending a letter: you may need to send reports on behalf of your company or write to prospective employers about a job application. Even in the age of the internet, knowing how to address a letter is essential.
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